1. Team members can join by submitting to the Glix for the Arts Community or by invitation. Members are free to leave or be dismissed at any time.
2. Glix Entertainment Inc., acts as the associated production company (“Production Company”), donating production resources in the means of: labor, equipment, and insurance.
3. To be part of the team, you just be able to commit to being on set during your scheduled ‘production weekends’ volunteering in the pre-assigned crew position. If for any reason a member is unable to attend one of the shooting days, the member will have to notify the Glix for the Arts producer with at least one weeks notice. Alternatively, prior approval, team member may supply a qualified replacement to cover his/her position. Failure to comply will be cause of dismissal.
4. Methodology. Each month has a designated ‘production weekend’ and all the members are required to participate in it. Each member is required to crew in a non-directorial position three times before being able to submit his/her project for production. When a team member is scheduled to Direct, he/she can choose a script from the available script's pool or may choose to write original content. Script must green lit approved by the Production Company before being scheduled for production.
4.1 To be scheduled for production, Filmmaker must submit a pitch of his/her project for approval (green light), including:
4.1.1. Locked script
4.1.2. Logline (up to 30 words)
4.1.3. Director’s statement (up to 70 words)
4.1.5. Visual references
4.1.6. Character breakdown
4.2. The following are fixed positions to be filled by production company: Producer, Director of Photography, Colorist
The following are considered ‘rotating positions’ and might be filled by team members: Writer/Director, AD, AC/Gaffer, Gaffer/Grip, Sound Recordist. 'Rotating positions' will be assigned randomly per project. Team members can exchange positions with one another at their own convenience as long as they notify the Production Company at least one weeks before the scheduled principal photography date.
5. Members agree to donate their work under a "work made for hire" contract, and the Glix for the Arts Community will hold the exclusive rights for all the material.
5.1. If a short film makes any kind of money (getting a distribution deal, winning a competition, etc) the money will be re-distributed as follows:
Writer 5 %
Crew: 28% (equally distributed between: DP, AD, AC, Gaffer, Grip, Sound, Motion Graphics, Editor, Color, etc)
Glix for the Arts Resources: 50%
6. Project requirements:
6.1. The project must be suitable to be shot in 1-2 days of principal photography. Additional days for B-roll or pick up shots might be scheduled prior approval from Production Company.
6.2. Director’s pitch must be sent to Production Company for approval in order to be scheduled for principal photography. Minor changes to the script can be made up to one week before principal photography prior approval of Production Company.
6.3. The project must be able to be produced within the Production Company’s designated budget and available resources; if additional budget is needed, the member is responsible for covering extra costs
7. Member’s responsibilities:
7.1. If a member asks for feedback to another member, a reply must be provided feedback within 1-3 days of the request.
7.2. Responsibilities when Directing a project:
7.2.1. Script writing (or may choose to select a script from the pool)
7.2.2. Directorial elements (breaking down the script, shot design, etc)
7.2.3. Character breakdown and Cast selection
7.2.4. Rehearsing with the actors
7.2.5. Director's cut (to be delivered one week after wrap)
7.2. Responsibilities when crewing in any non-directorial position
7.2.1. Be respectful
7.2.2. Don’t provide feedback unless feedback is requested
7.2.3. Be a team player
7.3.1. Be respectful. When crewing in a non-Directorial position, do not provide feedback unless feedback is requested. We are all filmmakers and we all have a different approach to storytelling; know your place and respect the Director's vision.
7.3.2. We work as a team. Everyone must work with the same energy and enthusiasm when Directing, griping, or boom operating.
8. Production company’s resources
8.1. Pre-production resources:
8.1.1. Pre-production assistance (breaking down the script, creating shooting schedule, line producing, etc)
8.1.2. Assisting with Casting needs (posting casting call, providing casting space, scheduling callbacks)
8.1.3. SAG paperwork (when applicable)
8.1.4. Contracts & talent releases
8.1.5. Providing location and production insurance
8.1.6. Assisting securing locations (contracts, insurance, scheduling, etc)
8.2. Production Resources:
8.2.1. Camera equipment (Black Magic 4K, cannon lenses)
8.2.2. Sound equipment (zoom recorder, boom microphone, possibly lavs)
8.2.3. (3) TON Grip an electric package
8.2.4. Craft services and lunch
8.2.5. Additional Production budget: $100/short (to be used in miscellaneous elements)
8.3. Post production resources:
8.3.1. Motion graphics Intro credits (when applicable)
8.3.2. Polish Director’s cut (when applicable)
8.3.3. Color correction (DaVinci software)
8.3.4. Art design (poster, website, disc print, blu-ray cases, etc)
8.3.5. Assigning and updating credits on IMDB
8.3.6. Blu-ray authoring
8.3.7. Festival/competition submission fees ($100 budget)
9. The dates for principal photography will be scheduled constantly and based on the amount of projects ready for production, with at least one months notice.
10. The week after wrapping up each shoot, team members are required to meet to discuss the production and provide feedback, if a member is not available for feedback, he/she must provide it in writing.
11. Currently the budget for each short is worth $1,350 divided as follows:
· Camera equipment: $500
· Grip and electric equipment: $300
· Production Insurance: $250
· Craft services and lunch $100
· Production miscellaneous expenses $100 (special props, wardrobe, etc)
· Festival/Competition fees: $100
12. The designated budget can be changed or modified by Glix for the Arts at any time.
13. If a Director considers that the short requires additional funding, he/she can choose to pay out of his pocket for expenses outside the current designated budget.
14. Glix for the Arts reserves the right to add and/or modify any of the rules at any time, in which case, everyone one will be notified via email. Failure to follow any of the rules will be a cause for dismissal.
For additional information, questions, suggestions or concerns, email: firstname.lastname@example.org